Find Hickman County County Clerk Records

About the Hickman County County Clerk

James S. Berry, also identified as Jimbo Berry on county pages, is the Hickman County Clerk. His office is at 110 East Clay St., Suite E, Clinton, Kentucky. The County Clerk office issues, registers, records, and keeps many county legal records, registers and purges voter rolls, and handles election and tax duties. It is the right local office for marriage licenses, deed records, mortgage records, plats, powers of attorney, fixture filings, notary-related services, veteran discharge recording, disability records listed by the office, delinquent tax records, and election materials.

The key boundary is simple: County Clerk records are not Circuit Court or District Court case files. For court case copies, call the Circuit Court Clerk at the Hickman County Courthouse Annex. For land, marriage license, wills-index, election, delinquent tax, and public-terminal questions, use the County Clerk at the county offices on East Clay Street.

The Hickman County Clerk online-records page describes the office's land and historical index depth, including deeds and mortgage records dating back to 1795 and public terminals in the Deed Room.

That long record span makes the County Clerk important for property research, estate-related land history, older wills indexing, and local title work, even when a current probate case file itself must be requested through the Circuit Court Clerk.

What the County Clerk Does in Hickman County

The County Clerk handles county-record functions that sit outside the Kentucky Court of Justice case-file system. The office website describes duties tied to legal recording, voter rolls, elections, and tax duties. The office also publishes service pages for vehicle licensing, land records, marriage licenses, notary services, fishing and hunting licenses, veteran discharge recording, handicap placards, delinquent taxes, and online records.

• Land records: deeds, mortgages, plats, some surveys, subdivision restrictions, powers of attorney, fixture filings, and related indexes.
• Marriage licenses: local license issuance and local marriage-license records, with a listed license fee of $60.
• Wills and estate-related indexes: wills indexed back to 1795, plus historical records that may support estate property research.
• Election and tax duties: voter-roll work, election duties, delinquent tax records, and related county-record services.

How to Request County Clerk Copies

County Clerk copy requests depend on the record type. A deed, mortgage, plat, marriage license, or old wills-index question may be handled at the office, by phone, by email, through the public terminals, or through eCCLIX when the document is covered online. Court orders, judgments, criminal dispositions, divorce decrees, and current probate case files should be requested from the Circuit Court Clerk instead.

The Hickman County Clerk online-records page says the office has deed and mortgage records dating back to 1795, liens and encumbrances indexing beginning in January 1981, wills indexed back to 1795, computer records back to January 1981, and a rolodex ending December 31, 2010. Records after that rolodex cutoff must be searched on computers. Public access terminals are available in the Deed Room.

Records maintained in the office include powers of attorney, fixture filings, marriage licenses, plats and some surveys, subdivision restrictions, disability judgments, guardianships, and veteran's discharge DD214 records. Plats have imaging starting January 1, 2004. Full-size plat copies are listed at $3 for black and white and $5 for color.

The County Clerk records landing page describes eCCLIX availability and notes that many documents are available from 1980 to current, while earlier records should be handled by contacting the office.

For older property chains, estate land transfers, wills indexing, or record books before modern online coverage, the in-office public terminals and clerk staff are still part of the access path.

Hickman County Clerk records can be accessed online through eCCLIX for participating Kentucky clerk records. The eCCLIX public pricing information in the research file lists a monthly subscription option with a first-county setup fee, additional county setup, monthly county charge, additional-user charge, and a single-day access option. Because eCCLIX is a vendor-hosted land-record service linked by the County Clerk, users should verify account type, current pricing, and available documents at sign-up.

The eCCLIX Central page is the online portal for login and sign-up access.

eCCLIX is useful for online viewing and printing of land-record documents, but it does not replace the Circuit Court Clerk for criminal, civil, traffic, divorce, or probate case files.

DOC ALERT is a separate free deed and mortgage fraud notification service linked by the County Clerk. The DOC ALERT sign-up form uses county, name, suffix, business or trust, and email fields with confirmation fields. The service alerts when a deed or mortgage is recorded in the registered name.

1. Identify whether the record is a County Clerk record or a court case record. Deeds, mortgages, plats, marriage licenses, and election or tax records point to the County Clerk.
2. Gather the names, date range, book and page or instrument information if known, property description, marriage-license names, or other index details.
3. Search eCCLIX for available modern land records or use the Deed Room public terminals for in-office searches.
4. For older records, wills indexes back to 1795, or records before online coverage, contact the office at 270-653-2131 or jimbo.berry@ky.gov.
5. Confirm copy type and fee before ordering, especially for plats, certified copies, or records that require staff retrieval.

County Clerk Contact and DOC ALERT Fields

The County Clerk contact form asks for name, email, and comments. DOC ALERT asks for county, name, suffix, business or trust status, and email information with confirmation fields. For a practical records request, include enough identifying information for the office to distinguish the right document.

Hickman County Clerk Fees

The research file confirms several County Clerk and eCCLIX costs. For any fee not listed here, verify directly with the Hickman County Clerk because recording fees, certification fees, subscription costs, and vendor charges can change.

Marriage, Notary, Tax, and Other County Services

The County Clerk's additional-services page lists marriage licenses, notary services, fishing and hunting licenses, veteran discharge recording, and handicap placards. It also identifies the $60 marriage license fee.

The County Clerk additional-information page is the local source for those services.

For marriage licenses, the County Clerk is the local licensing office. Divorce decrees are not County Clerk records; they are Circuit Court case records and should be requested through the Circuit Court Clerk or through Kentucky Office of Vital Statistics certificate channels when applicable.

The County Clerk delinquent-tax page explains that the sheriff collects property taxes for the state, county, school districts, and sometimes cities if contracted, along with some special districts such as fire protection districts and libraries. The County Clerk page links to current delinquent tax records, which makes the office part of the tax-record access path even though collection starts with the sheriff.

The Hickman County Clerk delinquent-tax page is the local source for that tax-record routing.

For county-agency records not available through ordinary clerk services, the Kentucky Open Records Act may be the formal request path. For court case files, do not send an open-records request to the County Clerk first. Start with the Circuit Court Clerk because Court of Justice records are handled under court procedures.

Mail, Online Records, and E-Recording

The County Clerk access-channel sweep includes in-person service at 110 East Clay St., Suite E, phone service at 270-653-2131, email at jimbo.berry@ky.gov, eCCLIX for online land-record viewing and printing, DOC ALERT for deed and mortgage notification, and public terminals in the Deed Room. The research also identifies e-recording through Hopdox, CSC, Simplifile, and ePN.

For older records, the office remains important because deeds, mortgages, and wills indexing reach back to 1795 while modern computer coverage starts later. For current Circuit Court or District Court case files, use Melanie Dowdy's Circuit Court Clerk office instead of the County Clerk.